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Membership Portal

REGISTRATION GUIDELINES

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as the email may be transferred to a junk or spam folder.

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is online card payment. As for the payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

REGISTRATION FEES

Registration Type	Early Fee until July 15, 2021	Standard Fee until August 18, 2021	Late Fee until September 20, 2021
PTCOG-NA Members*	415 USD	515 USD	600 USD
Non-PTCOG-NA Members	540 USD	615 USD	690 USD
Dosimetrists & Allied Health / Admin**	315 USD	340 USD	365 USD
Trainees / Residents / Students**	260 USD	260 USD	260 USD

*All PTCOG-NA members are entitled to a reduced registration fee for our events. For more information about the PTCOG-NA Membership, please visit the membership section on our website.

** These reduced fees are only available to those able to provide a valid document confirming eligibility. The participant should be actively in the selected role during the dates of the conference.

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered valid until paid in full.

Registration Fees Include

All Scientific & Educational Sessions
Scheduled meals and refreshments as per program
Event materials
The SCCA Proton Therapy Tour (Subject to availability)
RB Optimisation Workshop & UW Medical Cyclotron Facility Tour (Subject to availability)

Optional Extras

All participants are kindly asked to re-confirm or pre-register for the following events, to be able to attend. See the PTCOG-NA Official Social Events page for further details

SCCA Proton Therapy Center Tour

Saturday September 18, 2021

Included in Registration

7th PTCOG Gala Dinner

Sunday September 19, 2021

Separate cost - $80 per ticket

UW Medical Cyclotron Facility Tour

Monday September 20, 2021

Included in Registration

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please contact the Secretariat to agree details for invoicing.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.

Registration for Sponsors and Exhibitors

Please contact the PTCOG-NA Project Manager directly to receive information on the registration procedure for vendors:

E-mail: rowen.slocombe@c-in.eu

Payment Details

All fees are to be paid in United States Dollars (USD), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Registration fees are collected on behalf of PTCOG-NA by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

Online Payment by Credit/Debit Card

All fees are to be paid in United States Dollars (USD), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Registration fees are collected on behalf of PTCOG-NA by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

Payment Details

The preferred method of payment is paid by card online via our secure payment gateway:

Saferpay - Payment Solution by SIX Payment Services.

Online payments service provider - Saferpay.

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

Accepted Currency is United States Dollars (USD) only.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without these details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until September 2, 2021. After this date, all payments can only be made by credit/debit card.

Beneficiary	CZECH-IN s.r.o.
Beneficiary adress	5. května 65, CZ-14021 Prague 4, Czech Republic
Bank	KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number	115-5435970287/0100
IBAN	CZ1001000001155435970287
SWIFT/BIC	KOMBCZPPXXX
PAYMENT REFERENCE	Name, Surname and Registration number

Final Invoice

The final invoice will be provided to participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt if your email confirmation is not sufficient for your needs.
The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details).
Any change of such details (name, address, company registration number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 USD fee.

Cancellation of Registration

Until July 31, 2021 – a 20 USD cancellation fee
From August 1, 2021, no refund can be processed

General Cancellation Conditions

All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
Requests for refunds made after 20 September 2021 will not be considered.
For any change of name, a fee of 20 USD will be charged.

Health and Safety Protocols and Measures

For all information and concerns relating to the COVID-19 pandemic and management of onsite protocols, please visit the dedicated COVID section on the conference website.

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, PTCOG-NA reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of PTCOG-NA. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemics such as COVID-19, SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident, or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

By registering, you agree to your information, restricted to Name, Department, and Position, to be used within the 7th PTCOG-NA mobile application and attendee list.

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection, and GDPR in general by email or phone +420261174301

Contact Information

For any questions you may have in relation to registration please do not hesitate to contact the PTCOG-NA Secretariat on registration@ptcog-na.org